Most items pertain to this blog, but there are times when I have other articles or snippets that I need to write out for work or elsewhere. My goal is to try and empty this list once a day as I’m always thinking of people I need to connect with in some - Most of my work is done on the computer so this list can sometimes be - I set aside time in the mornings to do my writing. I tried to break them out at one point, but I found that I was cycling through all of them at the same time anyway. So I add it - Phone calls, emails, social media responses, text messages, etc… They all go here. Sometimes I need to add a new project, but I don’t have time to think it through right now. Here’s what I’m currently - Things I need to do in OmniFocus to keep it up to date. Everyone has different contexts that work for them. This could be the tools (iPad, paper, laptop), locations (grocery store, hardware store, mom’s house), mindsets (brainstorming, reading, writing), or even energy levels (high energy, normal energy, low energy). They are the context you need to be in to complete a task. They are never checked off as they are constantly being emptied and refilled.Ĭontexts are just that. They contain one-step actions and can be done in any order. These are miscellaneous lists for each area. I can sort by project and it will arrange the tasks based on the order of my folders.Įach folder contains a list of projects associated with that area of life as well as a Single Actions List for each area. The order of the folders is important when I start looking at lists later on. I created a folder for each of these and put them in order of priority. But I also have areas around my faith, personal actions, work, this blog, our church, the house and car, and my hobby of woodworking. For example, I’m a husband, father, son/brother, and friend. The best way I’ve found to organize projects is by areas of life. This is to help gain perspective on what is important and to make it easier to find things. In OmniFocus, there is the ability to create folders and hierarchies of projects. That’s three actions that are needed to change a light bulb, which means it’s a project. You may have to go to the store, buy the light bulb, and then change out the bulb. Building a new website is definitely a project, but changing a light bulb could also be a project. Using David Allen’s definition, projects are anything you need to do that takes two or more actions to complete. Every action item is part of one project and is assigned one context. There are two main sides of OmniFocus: Projects and Contexts. I use the iPhone and iPad versions as well, but here I want to walk you through the setup of my central hub. This article focuses on OmniFocus 2 for Mac. It's crazy to realize I'm still extensively using OmniFocus five years later. There is an updated version of my OmniFocus setup and the inspiration behind it posted here.
#Omnifocus inbox free
The main purpose is to free up your mind to have ideas, not hold them. I go into the details of GTD here but the simple version is that it’s a method of getting things out of your mind and into a trusted organizational system. You can find the workflow here for download.OmniFocus is a powerful tool designed to follow David Allen’s Getting Things Done.
#Omnifocus inbox code
I added some code to the AppleScript and a ‘Post Notification’ step to Dan’s great workflow so it now triggers a notification in the Notification Center with the task name that the new OmniFocus task was created. When adding a ‘Hotkey’ to directly run the workflow you can even skip the ‘todo’. So “myaction #today” creates a defer date of todayīut “myaction #today #tomorrow” creates a defer date of today and a due date of tomorrow.Įxample: Calling Alfred and typing in todo Pick up Aspirin! ::Personal General #10/3/15 #10/4/15 $30m //Adding something to the note section of the task But if you enter “todo myaction!” it will be flagged.Īlso, using one instance of # will create a DEFER date, while two instances will create a DEFER DATE and then a DUE Date So if you just enter text as in “todo myaction” it will NOT be flagged. The “!” syntax is actually used for Flagging an Action. You can add a new task into the OmniFocus inbox using the syntax Beauty is that it uses Omnifocus’ built-in parsing syntax (the kind that is used for Omnifocus Mail Rules: for context, > for project, # for start or end time). Found this great workflow that makes it very easy to add a new task to OmniFocus using Alfred. Started using Alfred recently and love the workflow feature.
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